MEETING & EVENT PLANNER - HEALTHCARE (f/m/d)

Working at egg isnt just a job. Its about making compelling and inspiring experiences for our clients and their audiences.

We work hard to create the magic. But we know how to have fun too. And it beats being just another cog in a faceless machine.

Bring your authentic self

At egg we care about each other as much as we care about our customers and our business. We celebrate uniqueness and are proud of the glorious human mosaic that is egg. And were always on the lookout for fresh talent and friendly faces to enrich and expand our team.

Which brings us to you.

Youre passionate about events and get a thrill out of exceeding clients expectations. Details are important and you are laser-focused on deadlines. A hardcore multitasker, you get a kick out of juggling multiple projects at the same time. But youre also a people-person, a versatile team player who is capable of making your colleagues LOL.

What youll be doing

• Lead all aspects of multiple projects (including internal and client-facing events and conferences and congresses) from initial briefing to successful delivery and reconciliation
• Deliver exceptional service to our clients through excellent logistical project management
• Coordinate print materials, registration, transportation, hotel accommodations, food & beverage, gift selection, audio-visual needs, webcasts.
• Coordinate creation and design of event collateral including save-the-dates, invitations, speaker booklets, attendee lists, agendas, and other marketing materials.
• Be responsible for accurate and timely budgeting and reconciliation of events.
• Be the main point of contact for our clients during the implementation phase.
• Travel (approximately 20% annually) for Domestic and International site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams.
• Be responsible for sourcing, negotiating, and managing site selections, contracts, and vendors (i.e., Venue Finding Agents, venues, transportation, audio-visual, entertainment, etc.).
• On event projects, manage and coordinate a small team including delegate managers, ticketing agents, and project assistants.
• Collaborate with transunctional teams to ensure adherence to the clients standards of operation.

Must haves

(We really mean it. Candidates who do not meet the following criteria will not be considered.)

• 3+ years of event project management experience or relevant experiences within an event agency.
• Strong experience and good understanding of the pharmaceutical and/or healthcare industry in Belgium.
• Strong communication, leadership and creative problem-solving skills
• Solid experience with budget creation, management, and consolidation
• Eligibility to work in country where job is posted and available to commute to the office in Brussels 3 times/week.
• Available to travel, approximately 30% of annual time, domestically and/or internationally
• Fluency in spoken and written Dutch & English or French & English (No scrambled oeufs at egg, svp.)
• Resourceful attitude and proactivity, with the ability to work independently and to work well under pressure to meet established deadlines.
• Excellent supplier knowledge and negotiating skills.

Nice to haves

• Excellent knowledge of Microsoft Office, digital event platforms and delegate management tools
• Fluency in other languages (in addition to English, French and/or Dutch)

What we bring to the table

• A dynamic and inclusive company culture where we work really hard to have the right people doing the right job. (Weve been known to swap or create jobs in the past to make sure everyone is in their career sweet spot.)
• Flexible working hours and structure (fully remote in some locations, hybrid in others)
• Salary based on experience + performance-based annual variable pay bonus
• One paid day per year to volunteer for a cause or organization of your choice
• Creative and brilliant colleagues
• Attractive career opportunities, including international assignments
• An annual get-together in some of the fanciest locations on the planet. Weve been to Paris, New York, Dubai and more recently in Brussels. Any ideas for 2025?

The perks

• Lunch vouchers
• Home office / tech stipend
• Subsidised gym membership
• Pet-friendly offices (depending on location)
• Free coffee in all offices
• Workation
• Company phone
• Access to OpenUp, a mental health support platform

The hiring process

• Online application (Youve swiped right.)
• First intro phone/video call (Weve swiped right, now lets find out if we have chemistry!)
• First round interview (We like you. Now its time to get to know you better)
• Second round interview (Hey, we like you a lot. Wanna meet the family?)
• Offer (Were in love. We hope you are too)

The most important bit

At egg , everyones ideas and perspectives are welcomed and encouraged. Were constantly striving to do better and be better: we give each other feedback regularly, not just top-down from leadership, but bottom-up and sideways too! Accountability is key: its okay to make mistakes as long as we own and learn from them. People who thrive at egg have a deep curiosity to keep improving, learning and coaching others.

Our nest is made up of people from all walks of life and from different social and cultural backgrounds. We firmly believe that diversity is not just a buzzword but a fundamental strength that fuels innovation, creativity, and excellence. We are proud to welcome applications from individuals of all genders, including those who identify as transgender or non-binary, as well as from BIPOC communities, members of LGBTQ2S+ communities, and people with visible and non-visible disabilities.

Additionally, as an ESG (Environmental, Social, and Governance) driven company, we actively work to make a positive impact on our planet and society. By joining our team, you will become part of a progressive organization that strives for ESG excellence and you will help us building a brighter future for everyone!