Office Manager

About the role

Were seeking a hands-on, organized and motivated Office Manager with passion for IT and new technologies to join our team. The Office Manager is responsible for overseeing the smooth operation of our Brussels office, managing IT related matters, ensuring smooth payment processes, and managing administrative tasks efficiently and effectively. We are looking for a committed person to maintain a positive and efficient workplace. The Office Manager will report to the Director General Operations.

Responsibilities

• Office Management:
• Take ownership of the office environment and contribute to its smooth functioning
• Facility Management: liaise with landlord in case of technical issues at the office
• Ensure maintenance and good working state of office facilities
• Handle day to day administrative tasks
• Monitor office expenses
• Contract management
• Liaise with external providers
• Coordinate meetings & logistics if needed

IT:

• Manage and liaise with external provider on all IT matters (manage server room)
• Order equipment and configurate laptops, badges and mobile phones
• Maintain videoconference system and solve issues if needed
• Manage CRM software and Extranet (includes monitoring support inbox)
• Monitor IT alert inbox
• Facilitate onboarding and offboarding process of staff (set up workstations and accounts, disable accounts when needed)

Finance:

• Give support to Finance team if needed

Skills and competences

Requirements and Qualifications:

• Bachelors degree in business administration or another related field
• Minimum 3 years of experience as an administrative assistant or office manager (preferably in an international / multi-cultural environment)
• Fluency in English and French, knowledge of other European languages is an asset
• Knowledge of IT principles and passion for new technologies or proven experience in this field (SharePoint, Extranet, Intranet)
• Aptitude to learn new systems and procedures
• Knowledge of customer relationship management tools is a plus
• Knowledge of bookkeeping principles: Ability to manage budgets, track expenses, and ensure financial compliance
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Personal Qualities and Attributes:

• Strong problem-solving skills and hands-on approach
• Ability to identify and resolve issues related to office operations, facilities, or staff
• Ability to multitask, prioritize to-dos, and maintain an organized office environment
• Ensure accuracy in documentation, financial transactions, and other administrative tasks

How to apply

Please send your CV and Cover Letter to [email protected].

Deadline of submission: 28 February 2025. Interviews will take place on a rolling basis.

About MedTech Europe

MedTech Europe is the European trade association for the medical technology industry including diagnostics, medical devices and digital health. Our members are national, European and multinational companies as well as a network of national medical technology associations who research, develop, manufacture, distribute and supply health-related technologies, services and solutions.

www.medtecheurope.org